What Microsoft SharePoint Does for Organizations

What Microsoft SharePoint Does for Organizations

What Microsoft SharePoint does for your organization depends on how you are using the application. Microsoft Sharepoint is a document management platform that offers users both management and other end-users access to documents and important content on a site that can be securely accessed.

What is SharePoint?

Microsoft SharePoint is a content management system or application used to create web portals for internal or external use and it was first released by Microsoft in 2001. It is used to store documents or communicate important organizational information to clients, employees vendors, and contractors. Microsoft has created multiple options for purchasing SharePoint. It can be available via an online subscription or purchase the license to set up your own servers.

What version of SharePoint are you using, SharePoint Online or on Prem?

SharePoint online, also known as Microsoft 365, formerly Office 365, is Microsoft’s version that does not require you to purchase your own server. The current online version is available as a subscription service. The other option currently available as of December 2021 is Office 2019, or the 2019 on-premise version of the application. Depending on the business needs, you may consider the subscription version or the on-premises version. When you purchase Microsoft Office 365, it also includes Microsoft Office tools such as Word, Excel, PowerPoint, Outlook, and Teams.

Some benefits of Microsoft SharePoint

SharePoint is a powerful web-based content management system with many features. and has been around since 2001 and it’s still going strong. An organization may use SharePoint for document sharing/document management, to search files, records management, and share team news. Some benefits for an organization include:

• The application can be used as an intranet or extranet
• Share documents
• The system is customizable with different functions
• Create a personalized view for a better user experience
• Ability to search data in different silos
• Single sign-on capabilities
• Highly secure
• Users can search the site for data, documents, and files

SharePoint Online

One of the most impressive features of Microsoft 365 is the ability to streamline business processes in one location without having to own the SharePoint server. Use the different communication sites to interact with employees, customers, or vendors. Dashboards for the end-user on each SharePoint site can provide common resources a place for file uploads, search capabilities, news posts, document retention, and other business connectivity services.

SharePoint Mobile App

Microsoft Corporation offers SharePoint iOS and Android Apps for mobile devices. The mobile app experience provides additional benefits to the web app with advanced features such as the following:

• There is a ME tab to view recent items viewed
• Saved to see posts, news feeds, and files that are important and you saved
• Search bar to find people, files, or sites
• People to see people you work with

The data provided here are just a few touchpoints on how the SharePoint app works.

If you have questions or need help with SharePoint, call the NCN team. Our subject matter experts can help answer questions related to SharePoint Online or on-premises SharePoint Server, discuss team sites, office apps, or provide custom design, reporting, and other development solutions. Email consulting@ncntechnology.com for more information.